Pedagogy of Partnership Administrative Assistant (Remote)

Come be a part of a great and growing organization!

Pedagogy of Partnership is seeking an experienced administrative assistant to provide day-to-day administrative support to the PoP team. The ideal candidate thrives in a fast-paced environment and is able to manage multiple projects simultaneously. The PoP Administrative Assistant should be adept at implementing organizational tools and be able to navigate a workplace with shifting priorities. A great deal of the work in this position is done independently, requiring someone who is comfortable working on their own. Pedagogy of Partnership is powered by Hadar. 

This is a 30-40 hour a week position with a preference for someone based in Minneapolis or the Boston area. This position reports to the PoP Operations and Communication Manager.

RESPONSIBILITIES

• Support operations of and attend online and periodic in-person programs, including program setup, tracking attendance, updating and formatting materials, and creating online links
• Manage Google Drive and Google applications such as Forms, Documents, Sheets, Slides, Sites, Shared Drive, program calendars, and contact lists
• Track expenses and provide assistance for invoicing 
• Implement 6-7 physical mailings a year in conjunction with PoP programs
• Provide scheduling support for Co-Directors including appointments, reminders, and organizing travel and accommodations
• Research software, products and trends
• Assist with and periodically take the lead on communications, such as memos, emails, invoices, reports and other correspondence.
• Support tech operations, including PoP’s GoogleWorkspace, video library upkeep, Zoom assistance for all online programs, website updates and database management
• Virtual office upkeep and growth (supplies, software, systems backup) 
• Interface with vendors and take lead on ordering materials for mailings and other needs
• Provide day-to-day assistance for the PoP team and PoP coaches
   

QUALIFICATIONS

• Excellent organizational and time management skills
• Must be able to track and report on progress and attend to multiple projects and tasks
• Experience working in a fast-paced, virtual “office” environment
• Experience working with a range of software, such as Google Workspace and Zoom Professional. Experience with Salesforce is a plus
• Adept at calendar management, scheduling, and email management
• Experience with low-level bookkeeping
• Ability to be self-directed, detailed oriented, and flexible 
• Possess excellent written, oral, and interpersonal skills with the ability to ask questions and learn
• Must have access to highspeed reliable internet

Benefits Package:

The Hadar Institute offers its employees a comprehensive benefit package including Medical, Dental and Vision Care Benefits, Life and Long-Term Disability Insurance, Long-Term Care Insurance, Retirement and much more.

Time-Off Benefits:

• 100% paid medical and dental insurance for employee coverage
• Paid time off, including vacation days, sick and personal days, and Jewish and national holidays
• Paid parental leave policy
• 403(b) plan 
• Flexible Spending Accounts (FSA), commuter benefits, and life insurance

Salary:

The salary for this position is commensurate with experience and by contractually agreed upon hours. $50-55K (40 hours/week); $38-$42K (30 hours/week).

Hadar strongly encourages applications from individuals with a broad range of identities and backgrounds, including people of color, women, people with disabilities, immigrants, LGBTQIA+ people, and people who come from low income or working class backgrounds.

Please apply by submitting an application through this form: